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Best Practices in Meetings

Get Your Equipment in Order

All participants should find a quiet, well-lit location to join the video conference. Be sure you can be heard and seen clearly.

  • Verify that your devices are connected (microphone, webcam, laptop power, etc.) before joining the meeting.
  • The internet connection should be strong, especially if video is a requirement.
  • After joining your Zoom meeting, test your speaker and microphone.

Display Less

Most video conferencing tools allow you to share your screen or slides. If you are sharing lecture slides, use at least an 18 point font, bullet points and visuals to emphasize your content, not distract your audience.

ZOOM Chat Room

Check the chat often to identify student questions and areas of interest or confusion. It may be worthwhile to ask a student (or two) to take on special roles as “chat monitors” to voice if there are questions that arise that the instructor has missed.

Use chat to engage students in discussion. Pause often during a lecture to ask a question and invite students to answer or comment. “Call on” students with a text question or comment to elaborate.

Encourage Discussion and Interaction

Ask students to read materials and prepare questions in advance of a web conference. You can also encourage discussion when not online by using Blackboard discussion forums.

1:1 Meetings with Students

  • Schedule meetings with students that you would normally meet face-to-face with by using a Zoom meeting.

Office Hours

  • Run office hours remotely by making a virtual room active and have students come and leave as needed.

Exam Review Sessions

  • Open a Zoom session for student led discussion or instructor led review, and allow students to enter as necessary

Creating and Posting a Zoom Recording to Blackboard

Click here for tutorial!

ZOOM Security Tips

Zoom Screen Share Update

Zoom recently released an update to improve security and privacy for meetings. In a Zoom meeting, only the host can use the screen share feature.

When hosting a meeting, hosts can still allow participants (students) the ability to share the screen for conducting their presentations.

Allow Students to Use Screen Share in Zoom

To allow participants to use the screen share feature in a Zoom meeting, do the following:

1. Go to the host controls (toolbar) and click the arrow next to Share Screen

2. Click Advanced Sharing Options

3. When the Advanced Sharing Options window appears, go to “Who can share” and select All Participants

4. Close the window

When students finish presenting, revert to the original screen share settings by repeating steps one through three. In step three, go to “Who can share” and select Only Host.

Zoom (Only authenticated users can join) Feature

If you schedule a ZOOM meeting outside Blackboard

  1. First go to https://csudh.zoom.us and login with your CSUDH credentials
  2. Schedule your meeting and share the link with your students or post it on your Bb course
  3. Be sure to enable the following feature (Only authenticated users can join) Sign in to Zoom to secure your Zoom event and host with confidence.

If you have already scheduled your meeting

  1. Go back to https://csudh.zoom.us , click on the meeting you created
  2. Scroll down, click on edit this meeting
  3. Enable only authenticated users can join, click save!

Only authenticated users can join

If someone tries to join your event and isn’t logged into Zoom with the email they were invited through, they will receive this message:

Please note: If you are using ZOOM through your Blackboard course you do not have to do anything since only your enrolled students can access it. 

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